For doing business effectively, a professional email address is required. Because of this, clients will perceive that they are committed to their job and trustworthy. Use a personalized email address with your domain name if you want your business considered seriously.
Here’s how to use Gmail for free with your domain name. We’ll also review the SMTP and POP3 protocols for connecting your Gmail to your custom email hosting address. Want to know more? Stay to the end.
What is Domain Email
After the @ sign-in email address, you’ll see the name or address that is the email domain. The domain of an email address is the top-level domain (TLD) associated with that address. Custom email addresses require a domain name and email hosting. You may host your emails with most WordPress web hosts.
How to Use Gmail With Your Domain Name
There are two methods to use your domain name with Gmail. Set up your email domain to function with Gmail. Second, Sign up for Google Workspace after paying. We’ll show you how to set up both ways:
A free business email address may be included with your hosting purchase. It may take some time to adjust to the UI because it may differ from Gmail.
Method 1: Free and Easy (if you already have email hosting)
This option works if you have your own website and pay a web hosting company to keep it running. Many web hosting companies also offer email hosting as part of the package. Basically, your website and email share the same space.
With this setup, you can connect your Gmail account to your custom email address for free. It’s like giving your Gmail a fancy new mailbox! There are some technical terms involved (SMTP and POP3), but don’t worry – your web hosting company can usually help you figure them out.
Method 2: Upgrade to Pro Features (paid)
This option is for those who want the full package. Google Workspace (formerly G Suite) is a paid service that lets you create a dedicated Gmail account using your own domain name. Think of it as a supercharged Gmail with your company name on it!
On top of the fancy email address, Workspace offers extra goodies like more cloud storage space for your files and the ability to customize how your documents, spreadsheets, and presentations look. It’s perfect for businesses or individuals who want a truly professional online presence.
How to use Gmail with your Own Custom Domain Name for Free
You can use your email name with Gmail and get all its free features this way. Host your emails, which your web host may already do for you. Make sure that it’s part of your plan. You might have to pay more if you need more. You can get Gmail for free by following this guide. This is how you can write and receive emails from and to your address in your regular Gmail inbox. It’s a helpful way to use Gmail for free work, as long as you set up suitable servers.
Create your Gmail Account
To begin, make a regular free Gmail account, like username@gmail.com. If you already have one, you can use it.
Create your custom email using your email hosting.
If you use a hosting service that uses cPanel, like Hostinger, you should follow these steps:
Step 1: Log in to your hosting account
Step 2: Navigate to the cPanel dashboard
Step 3: Click on “Email Account” under the Email section
Step 4: Create an email address
Example: your-name@your-site.com
Collect POP3 and SMTP Details
After creating the email, you must collect its POP3 and SMTP details. To locate the email protocols in hosting ER’s panel, do the following:
Step 1: Go to Email Accounts under the Emails section.
Step 2: Select Configuration settings.
Step 3: Select Manual Configuration.
Step 4: Copy the POP and SMTP Protocols
We’re going to use that information later.
How to Import Messages into a Gmail Inbox
Now that we have all the necessary information, we can configure the Gmail account to accept messages sent to your custom domain email.
Step 1: Log in to your Gmail account.
Set up your Gmail account by entering your login information.
Step 2: Click the gear icon in the top-right, Then select “Settings” from the dropdown menu.
Click the gear button in the top-right corner of Gmail after logging in. Select “Settings.” from the dropdown.
Step 3: Tap the “Accounts and Import” tab inside the Settings menu.
Tap “Accounts and Import” under Settings. Manage email account details here.
Step 4: Under “Check mail from other accounts,” select “Add a mail account.”
Go to “Check mail from other accounts.” To link an external email account to Gmail, click “Add a mail account.”
Step 5: Enter your domain email address and click “Next.”
Enter the domain account email address in a new window. Use the appropriate email address and click “Next”.
Step 6: Choose “Import emails from my other account (POP3)” and click “Next.”
Select “Import emails from my other account (POP3)” next. After choosing, click “Next” to begin setup.
Step 7: Enter the server information:
Server: pop.hostinger.com
Port: 995
Step 8: Check the relevant boxes based on your preferences:
- Keep copies of messages on different platforms.
- Use a secure connection (SSL).
- Label incoming messages.
Step 9: Click “Add Account” to confirm the settings.
Click “Add Account,” and Gmail will import your emails. Due to email volume, this may take time. You’ll receive a confirmation when your external email is linked to Gmail following import.
Choose “Yes” to send emails from your custom address or “No” if you only need Gmail to receive emails.
Configure Gmail to Send Emails as a Custom Domain
Step 1: Enter name and email, and keep “Treat as alias” checked. Click Next.
Enter your name and email. Keep “Treat as an alias” checked. This lets you handle messages in the same inbox as your current Gmail address. Then, click Next.
Step 2: Use smtp.hostinger.com, port 465, and TLS for a secure connection.
Set the smtp.hostinger.com as the SMTP server and 465 as the port. Use TLS to secure the connection.
Step 3: Open your inbox and verify using the email link or code.
Open your inbox and go to the verification email. Use the link or code to confirm your request.
Step 4: send messages from a custom domain address.
At this point, you may use your domain address to send messages in Gmail.
How to Use Gmail with your own domain name by paying for Google Workspace (G Suite)
A custom domain for your email can be purchased through Google Workspace. Professional tools for managing different Google services are provided. There are two options to consider:
- Business Plans: Pay per user, starting at $6/month. If it’s just you, it’s $6/month. For five employees, it’s $30/month (5x$6).
- Individual Plan: For solo users at $9.99/month. Ideal if you don’t need to add team members.
Therefore, if you do not have a website or email hosting, Google Workspace is an excellent alternative for reliable email services with extra capabilities and various price plans.
Create a Gmail for Business Account
Step 1: Sign up for a business account on Google Workspace.
A Google Workspace business account is required to begin using the product.
Step 1:Give company name, user count, and country. Press “Next.”
On the next page, type your company name. Choose how many users you want to add. Then, pick your country and click Next to continue.
Step 1: Enter contact details, then click “Next.”
Now, enter your name and email address. After that, click “Next.”
Step 1: Select “I have a domain” and input the domain name. Click “Next”.
Google Workspace offers two personalized email options. Use your current domain or buy one. If you choose “I have a domain,” enter your domain and click Next.
Step 1: Type login ID and password, then click “Agree and Continue.”
Enter your username and password for custom email access. Click Agree and Continue after providing details.
Step 1: Enter your payment and billing details, then select “Agree and Proceed.”
When you’re ready to pay, input your billing and payment data (name, contact, and card info). Then click “Agree and Continue.”
Verify Domain Name
Step 1: Open Google Workspace and log in.
Enter the email address and password you used to create your Google Workspace.
Step 2: Click on Protect to verify your domain name.
After logging in, you need to adjust the settings for your custom email to function. Click “Protect” to confirm your domain name.
Step 3: Select I’m Ready To Protect My Domain.
To go ahead with domain protection, choose the “I’m Ready To Protect My Domain” option.
Google will find where your domain is registered and give you steps to verify it. You’ll need to add a TXT record in your DNS settings to do this.
Step 4: Copy the Host Record and TXT values and add them to DNS records.
Copy the Host Records and the TXT value and add them to your DNS records.
Click on the Zone Editor menu in cPanel to access the DNS settings. If you need help to discover your DNS records, contact your registrar.
When you click on it, the page where you may edit zones will load. View all domain records by clicking the Manage button next to your domain name.
Step 5: Click Add Record, then pick TXT from the “Type” option.
After you click Add Record, find the “Type” dropdown option and choose TXT to add a new record.
Step 6: Enter copied values, select Save Record to add your Record
After that, enter the values you copied from the Google Workspace dashboard. Finally, choose Save Record to add your Record.
Step 7: Return to Google Workspace, then select “Protect Domain.”
Go to Google Workspace and choose “Protect Domain.”
The DNS verification will take a while to complete. Once the verification is complete, you can add the MX record to configure your email account.
Add MX Record
Step 1: Click “Activate” to add MX records for the Gmail domain.
Click “Activate” to add MX records for your custom Gmail domain.
Step 1: Select “I’m Ready to Activate Gmail” and follow the prompts
Select “I’m Ready to Activate Gmail” and follow the prompts to add MX records in DNS settings.
Step 1: Use “MX record” as the Record Type.
Use “MX record” as the Record Type while adding the records.
Step 1: Return to the Workspace and click “Activate Gmail.”
Go back to the Workspace dashboard and click “Activate Gmail.”
Step 1: Wait for DNS propagation
Wait for your custom email to be ready after the DNS records spread.
Conclusion
Step-by-step instructions for using Gmail with an email address from your website. It is easier than it looks if you follow our instructions. You should invest in a professional email address for your brand.
Start by signing up for Gmail. The next step is creating a personalized email using a free hosting service. Gather your web host’s POP3 and SMTP details and enter them into your Gmail preferences. Go to your web host for assistance if you’re stuck or need help locating these options.
How to Use Gmail With Your Own Domain Name – FAQs
Can I get an email with my domain?
A domain name associated with your business, like suman@yourcompany, maybe yours with Google Workspace. Your organization will also get access to Google’s online storage, shared calendars, and video conferencing, providing easy and transparent team collaboration.
How to set up a professional email address with Gmail?
After creating an account:
- Follow the setup tutorial to configure Gmail with a custom domain using Google Workspace.
- Invite friends and family to join your account if you’d like.
- Go into your DNS settings and add a TXT record to confirm that you are the name’s owner.
- Last, configure your email provider by pointing your domain’s DNS to Gmail’s servers using MX records.
Will any email hosting work with Gmail?
Yes, You can connect any email hosting with a Gmail account.
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