How to Search in Email Messages body/text in Outlook

In today’s digital age email has become an integral part of our daily lives whether we use it for personal communication or professional communication. Microsoft Outlook is a powerful email client developed by Microsoft as a part of Microsoft Office Suite and is widely used for managing email, calendars, and tasks in our daily life. One of the best features of these email clients is its ability to search for messages in email efficiently. Whether you’re searching for a specific message or an important document or simply managing your inbox, knowing how to search through email efficiently is a valuable skill that will save you time and frustration.

Methods to Search in Email Messages body/text in Outlook

There are three types of searches we can perform in Microsoft Outlook to search in Email Messages body/text

Basic Search

Basic Search in Outlook is the quickest and most straightforward way to find email messages. Basic searches are great for finding recent or commonly accessed emails.

Folder Search

Folder search allows you to search for emails within a particular folder and is used when we want to narrow the search to a specific location.

Advance Search

Advanced search is used when we need more precision and refined search results. Advanced search is ideal for complex searches especially when we want are looking for emails with specific attributes.

How to Search in Email Messages Body/Text in Outlook

Step 1: Open Outlook

Open your web browser open Microsoft Outlook and sign in to your account if you’re not already logged in.

How to search in email messages body/text in Outlook

Step 2: Locate the Search Bar

Navigate to the top menu of the Outlook and Click on the Search Bar.

How to search in email messages body/text in Outlook

Step 3: Enter Your Search Query

Click on the search bar and start typing the query you want to search in the email messages.

Note: You can type any keyword, sender’s name , recipient or any relevant information.

How to search in email messages body/text in Outlook

Step 4: View Results

As you type the query Outlook will instantly start displaying matching results below the search bar.

How to search in email messages body/text in Outlook

How to Search a Message in a Folder in Outlook

Step 1: Open Outlook

Open your web browser open Microsoft Outlook and sign in to your account if you’re not already logged in.

How to search in email messages body/text in Outlook

Step 2: Locate the Search Bar

Navigate to the top menu of the Outlook and Click on the Search Bar.

How to search in email messages body/text in Outlook

Step 3: Navigate to the Folder Select Bar

On the left of the search bar, you will see a select bar. Click on the Select bar and select the folder where you want to search for emails.

How to search in email messages body/text in Outlook

Step 3: Enter Your Search Query

Click on the search bar and start typing the query you want to search in the email messages. This can be a keyword, the sender’s name, recipient, or any relevant information.

How to search in email messages body/text in Outlook

Step 4: View Results

The Outlook will display results only from the selected folder making it easier to find emails with specific context Scroll through the displayed emails to find the one you’re looking for.

How to search in email messages body/text in Outlook

How to search in email messages body/text in Outlook using Advance Search

Step 1: Open Outlook

Open your web browser open Microsoft Outlook and sign in to your account if you’re not already logged in.

How to search in email messages body/text in Outlook

Step 2: Locate the Search Bar

At the top of the outlook window, you’ll find a search bar.

How to search in email messages body/text in Outlook

Step 3: Enter Your Search Query

Click on the search bar and start typing the query you want to search in the email messages.

How to search in email messages body/text in Outlook

Step 4: Locate the Filter Button

On the right side of the search bar, there’s a button marked by three horizontal lines positioned to the left of the search button. This button is known as the filter button. Please go ahead and click on the filter button.

How to search in email messages body/text in Outlook

Step 5: Set the Search Criteria

When you click the filter button a dialog box will appear where we can specify multiple search criteria like sender, subject, bcc, date, keywords, and more. Set the search filter according to your context.

How to search in email messages body/text in Outlook

Step 6: Start the Search

Once we have set the criteria click on Search Button in the dialog box.

Step 7: View Results

The Outlook will display a list of results matching our search criteria and query. You can scroll through the results to find the email you’re looking for.

How to search in email messages body/text in Outlook

Conclusion

Learning how to quickly search in email messages body/text in Microsoft Outlook will help you quickly locate important messages, documents, and crucial information in your inbox saving you time and productivity. Remember to use advanced search and folder search to narrow down your searches and get more refined results. By following the mentioned steps you will be able to search in email messages body/text in Outlook. These steps may slightly vary depending upon the version of Outlook you’re using but the general steps will remain the same.

FAQ’s

What is advance search in Outlook?

Advanced search refers to a set of features and search filters that allows us to search with more precision . Advance search is ideal for complex searches specially when we want are looking for emails with specific attributes.

What is folder search in Outlook?

Folder search allows you to search for emails within a particular folder and is used when we want to narrow the search to a specific location like Junk emails, drafts , sent emails etc.