In the modern environment, maintaining organization and handling tasks effectively is essential. Both consumers and professionals now rely on to-do list apps as crucial tools. With so many options, picking the best to-do list app could be challenging. In this blog, we’ll examine the top 11 to-do list apps for 2023 while taking into account a variety of user demands and preferences.
What Makes the Best To-do List App?
The best to-do list application is one that promotes productivity, fits seamlessly into your workflow, and offers basic features. When assessing these apps, it’s crucial to take into account their:
- Usability
- Job management skills
- Collaboration features
- Cross-platform compatibility
- Customizability options
- Integration with other tools, and
- Overall user experience
To assist you in choosing the best to-do list app for you, let’s now look at the top applications in each category.
A. Best To Do List Apps for Balancing Power and Simplicity
1. Clockify
Clockify is an easy-to-use productivity tool created to help you manage your chores and save time. With a tonne of features like Pomodoro timer, project scheduling, progress monitoring, and more, Clockify gives you the freedom to manage all of your projects and to-do’s while you’re on the go.
Features
- Time tracking provides information about how much time employees spend on each activity, identifies time wasters, and identifies opportunities to save and effectively use time.
- You may set up various tiers of hourly rates, budget, or time estimations, and get alerts when you’re approaching time or money constraints with Clockify.
- You can effortlessly integrate Clockify into your workflows thanks to its more than 80 integrations. Additionally, Clockify syncs all data online and functions on all platforms, including desktop, mobile, and web.
Price
- Basic is available for $4.99 per month
- The Standard is $6.99 per month,
- Pro is $9.99 per month
- Enterprise is $14.99 per month.
Official Website: https://clockify.me/
2. Things
Things is a multi-award-winning personal task manager and best to-do list app that aids in daily planning, project management, and goal-oriented progress. It emphasizes functionality without sacrificing simplicity. The simple layout of the app makes creating and managing tasks a breeze. Things allow users to keep organized without feeling overburdened by providing crucial features like due dates, reminders, and checklists.
Features
- Things make everything simple. You’ll have everything organized and off your mind in an hour.
- Make a week’s worth of plans with the new Upcoming list. It displays everything you have scheduled for the upcoming days.
Price
Things have three cost options:
- For Mac: $49.99
- For iPhone and Apple Watch: $9.99,
- For iPad: $19.99
Official Website: https://culturedcode.com/things/
B. Best To-Do List Apps with Embedded Calendars and Timers
3. TickTick
TickTick is an excellent solution for people that rely significantly on calendars and timers. It connects smoothly with major calendar apps, allowing you to view tasks alongside appointments and events.
It also allows you to create custom task views and even add notes. There are task management capabilities that allow you to add due dates, assign team members, and prioritize tasks. Most notably, there is a timer for the Pomodoro Technique, which refers to a working approach that concentrates on a job for only 20-25 minutes. The technique is then repeated after a timed break.
Features
- TickTick’s user-friendly interface and customizable features make it simple to get started. In just a few seconds, add tasks and reminders, and then concentrate on the important things.
- It keeps track of interruptions to help you focus at work. For even better attention, use our white noise option.
Price
- TickTick has a monthly starting price of $2.4.
Official Website: https://ticktick.com/?language=en_US
4. Todoist
Todoist is a classy user interface that concentrates on the current tasks. Todoist also integrates with Google Calendar, allowing your tasks and activities to coincide independently. Todoist is easy to learn and use while allowing you to customize it to your workflow with projects, labels, filters, and priorities.
Features
- By establishing goals and using Todoist Karma to visualize your daily and weekly productivity, you can stay motivated and responsible.
- Create a more individualized and effective to-do list experience with more than 60 connectors with your preferred third-party apps.
- The distraction-free layout of Todoist encourages you to pay attention to your work rather than extraneous bells and whistles. No intrusive pop-ups or in-app advertisements will ever appear.
Price
- Costs for Todoist Pro range from $4 for annual billing to $5 for monthly billing.
- Todoist Business charges $6 per user per month (paid annually) or $8 per user per month (billed monthly).
Official Website: https://todoist.com/
C. Best To Do List Apps for Microsoft Power Users
5. Microsoft To-Do
Your access to the ultimate productivity suite is made possible by the integration of Microsoft To-Do (formerly Wunderlist) with Office 365. This integration makes use of Office 365’s capabilities to make it simple for you to manage tasks and monitor progress.
To keep organized wherever you are, the Microsoft to-do app is a daily planner that allows you to manage your to-do list online. It’s excellent for your personal life or job because friends, family, and coworkers can use it. You can also create reminders to help you stay on track. Tasks can also be divided into phases with due dates.
Features
- On any device, to-do lists are available wherever you are.
- Lists and chores can be distributed among friends, family, coworkers, and classmates.
- Organize your duties into doable steps.
- The To Do widget lets you add tasks, lists, and reminders.
Price
- Microsoft To-Do is a free app to use.
Official Website: https://todo.microsoft.com/tasks/
D. Best To Do List Apps with an Elegant Design
6. Any.do
An extremely beautiful mobile software from Any.do makes it simple to add tasks, group them into categories, and assign due dates. The highly pleasing interface of the app perfectly mixes form and function. It also serves as one of the best task management app.
Users of Any.do can manage the team’s projects as well as their own goals from a single interface. Users can log work, assign tasks to other team members, and more using the calendar tool. Projects can be broken down into tasks, and each team member can be tasked with finishing a particular subtask.
Features
- Action shortcuts related to tasks are another feature of Any. do, allowing users to phone, email, text, schedule appointments, and make purchases directly from the app.
- Integration with outside calendar applications like Google Calendar and Outlook is available through Any.do.
- Users may access their daily planner, shopping list, or to-do list from anywhere by using mobile apps for Android and iOS.
Price
- Premium $3 per month billed annually
- Teams $5 per user/month billed annually
Official Website: https://www.any.do/en
7. Remember the Milk
Remember the Milk might be the to-do list software you need if you want to collaborate with other team members. You can make notes on chores, schedule them, and share your entire to-do list with other users if you have a free account. It has a straightforward user interface that emphasizes simplicity and clarity. The minimalistic appearance of the software aids in clearing your head and maintaining attention.
Features
- Your tasks can each have a different priority.
- You can group jobs into projects or folders using the app.
- When you need to record a lot of detail about a task, the app’s functionality that lets you attach lengthy notes to tasks is helpful.
Price
- Remember the Milk comes with a plan of $39.99 per year.
Official Website: https://www.rememberthemilk.com/
E. Best To Do List Apps for Google Power Users
8. Google Tasks
Google Tasks is an apparent free to-do list software to try out if you only use Gmail and Google Calendar. This is because it offers several integrations and is conveniently located in the sidebar of those two apps. There is also a specific smartphone app. You can drag and drop emails into the tasks list, change the order of activities, and tick off tasks as you finish them. Google Tasks is more streamlined and simpler to integrate into your daily work routine with the revised Gmail design.
Features
- Gmail and the calendar are integrated with Google Tasks.
- Possibility of making to-do lists that can be distributed among coworkers.
- Overdue duties are highlighted visually.
- To-do lists are simple to build.
Price
- It is completely free to use.
Official Website: https://developers.google.com/tasks
9. Google Keep
Google Keep is a terrific way to keep track of your tasks and organize them as well which makes it a popular and the best to-do list app. You can make notes, lists, reminders, and more with Google Keep. You can quickly discover what you need by using search functions and organizing items using labels, colors, or images.
To quickly and conveniently keep them informed about what you’re working on or whether they have any action items to fulfill, you may add collaborators to your notes. For instance, a completed item on a checklist automatically updates everyone on the progress that has been accomplished.
Features
- Like Gmail, Keep organizes your memos using labels rather than folders or notebooks.
- Utilize Keep’s pin feature to keep your most crucial notes readily available.
- You may not have realized how sophisticated your lists may be since Google Keep lets you stack items underneath one another.
Price
- It comes with completely free features.
Official Website: https://keep.google.com/
F. Best To Do List Apps for Users with a very specific Organizational System
10. Notion
The Notion is a very adaptable to do list apps for keeping track of your to-do list, creating papers and organizing massive amounts of data. You may format your to-do list as you want using Notion. You can choose from a straightforward checklist to a multi-column Kanban board.
The Notion can adapt to your needs whether you use the GTD (Getting Things Done) approach or have a fully customized workflow, making it the ideal option for people with particular organizational preferences.
Features
- Almost everything you make with Notion has a nice, simple design because of its few choices and color possibilities.
- Using the Notion Web Clipper add-on, you can quickly store visual links to your pages and organize them afterward.
- The ability to customize everything makes Notion one of the best project management programs.
Price
The Notion app offers three pricing tiers:
- Personal is free
- Personal pro is $4/month
- The team is $8/person/month
Official Website: https://www.notion.so/
11. OmniFocus
The Getting Things Done methodology of David Allen is closely followed by OmniFocus. Nothing beats OmniFocus, if you’re looking for an off-the-shelf tool to use with this setup. OmniFocus’ user interface is vibrant, just like that of other well-liked cloud-based task management programs. To use OmniFocus, use the three-paneled window. You can create numerous projects and organize them into folders.
Features
- Choose what each built-in perspective should display and how it should filter your activities to make them uniquely yours.
- Multiple actions can be selected and edited simultaneously in the Inspector. Add categories, deadlines, deferrals, and other things.
- Using 3D Touch or a touch-and-hold gesture, you can quickly carry out routine tasks. This can reduce the number of taps required and aid in discovery because you can quickly determine which commands apply to a certain item.
Price
- Standard Mac app: $49.99
- Standard iOS app (good for iPhone, iPad, and watchOS): $49.99
- Combo Standard Mac and iOS apps: $99.98
- Pro Mac app: $99.99
- Pro iOS app: $74.99
- Combo Pro Mac and iOS apps: $174.98
Official Website: https://www.omnigroup.com/omnifocus/
Conclusion
Depending on your individual requirements and tastes, you can choose the finest to-do list app. You want a to-do list of applications that go above and beyond if you’re searching for one for a project or work administration. Your task list should be only one of several tools you use to organize, track, and report on your work. You won’t need to switch between programs if you use a task management app with capabilities that assist you during each stage of the project.
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