Job Description (JD) for Administrative Assistant

Who is an Administrative Assistant?

Administrative Assistant is a supporting role in an office is that of an administrative assistant. Along with handling phone calls and other administrative tasks, they are in charge of organizing and sharing information among their coworkers. The duties of an administrative assistant include scheduling meetings and trips, creating reports, and keeping up with the proper filing systems.

Job Brief: Administrative Assistant

We are seeking a responsible Administrative Assistant for a range of administrative and clerical duties. The Administrative Assistant’s responsibilities include handling our company’s general administrative tasks, supporting managers and staff, and helping with everyday office needs.

Location: Noida, Sector 136 (In Office)

Responsibilities: Administrative Assistant

• Return and route phone calls.
• Plan and arrange appointments.
• Schedule meetings and record thorough minutes.
• Compose and distribute memos, letters, faxes, forms, and emails.
• Aid in the creation of reports that are due on a regular basis.
• Create and keep up a filing system.
• Maintain and update office guidelines and protocols.
• Place an order for office supplies and look up new offers and vendors.
• Continually update contact lists
• Make travel plans.
• Send in and reconcile your spending reports.
• Assist guests generally and serve as the point of contact for both internal and external clients.t.

Requirements and Skills: Administrative Assistant

• 2+ years of experience in the same field.
• Demonstrable experience working as a virtual assistant, office administrative assistant, or administrative assistant.
• Familiarity with office administration protocols and systems.
• Practical familiarity with office supplies, such as fax machines and printers.
• Proficiency with Microsoft Office, especially with Excel and PowerPoint.
• Exceptional ability to prioritize tasks and manage time well.
• Detailed observation and problem-solving abilities.
• Exceptional communication skills both in writing and speaking.

Frequently Asked Questions (FAQs)

1. What is the role of an Administrative Assistant?

Answer:

In order to facilitate effective communication and productivity among the staff, administrative assistants handle a variety of clerical duties. They answer phones, greet guests, deliver mail, and prepare communications as part of their work.

2. What tasks and obligations fall under the purview of an Administrative Assistant?

Answer:

Administrative assistants perform duties including document filing, phone answering, meeting preparation, and supervisor calendar management to help with the daily operations of an office.

3. What are the Qualities of an Effective Administrative Assistant?

Answer:

Effective communicators who speak clearly and are affable and welcoming when taking calls are characteristics of successful administrative assistants. When conversing over the phone or in person with coworkers or clients, they are courteous and use proper grammar to make others feel comfortable.

4. Who collaborates with the Administrative Assistant?

Answer:

Unless they are assigned directly to a CEO or other executive, administrative assistants usually report to a managing director. In smaller businesses, the majority of administrative assistants collaborate with different department managers and employees to support the entire office.

5. What is the average salary of an Administrative Assistant?

Answer:

The average salary for an Administrative Assistant is ₹51,232 per month in India.