What Is Project Collaboration?

Project Collaboration is mainly defined as a method by which the team and the team leaders plan, monitor, control, and coordinate the projects on which they are currently working. Thus project collaboration is where the entire team works together and it allows them to be more productive and become aware of the perspectives, needs, and timelines of each other. Multiple project management methods are increasing in demand and these methods include several practices and project collaboration tools that promote communication, ideas sharing, and so on. Therefore in this article, a comprehensive overview has been provided about the Project collaboration and the top project collaboration tool and tips.

What is Project Collaboration?

Project Collaboration refers to the process in which the entire team works together on a piece of work. This collaborative project management process works all across national boundaries, corporate and works across the departmental and also helps the team leaders with their projects as they grow in complexity. There are new project management methods that have emerged using team collaboration by simply working together on complex projects.

Why is Project Collaboration Important for Project Management?

Project collaboration is one of the important parts of project management. Traditional project management is defined as a process in which the project managers along with the project team plan, monitor, and report on getting the project done within a given period which is called a project schedule. The project manager should encourage collaboration among the team members as it is good for the project and the project team. Further project managers use project management software which is equipped with task management and team collaboration features.

1. The project manager is a cloud-based software that connects teams in a real-time environment.
2. Kanban boards are the visual workflow tools that let the team members manage their work and the project managers keep them working without costly delays.

What are the Top 7 Project Collaboration Tools?

Project Collaboration tools are defined as all the team management, resource management, and team communication apps and features that allow the project managers to perfectly manage the workflow of their teams. Therefore, the top 7 Project Collaboration tools are mentioned below:

1. Gantt Charts

Gantt Charts are an important part of traditional project management. The project managers use these Gantt Charts to organize the tasks, set multiple milestones, and link the dependencies when developing the project schedule. Some of the other project management software also consists of some major features that help in maintaining the efficiency of the project.

Key Features:

1. Gantt Charts mainly allow filtering for the critical path and also set the baseline to track the project variance. 
2. Gantt Charts allow the teams to work how they want to work whether on the task lists or calendars, Kanban board, and so on.
3. It also includes the start and end dates of a particular task, dependencies, or milestones.

2. Kanban Board

Kanban boards are the type of task management tools that allow the team to collaborate by visualizing workflow, these types of online collaboration tools break up the project cycle into columns under which the tasks are represented as carts.

Key Features:

1. The cloud-based project management software provides the project manager with a real-time window into the team members’ work. 
2. It also helps them to catch the bottlenecks which can be used to resolve quickly by reallocating the resources.
3. One of the main features of kanban is columns represent stages of a workflow process.

3. Project Calendar

Project Calendar is another project collaboration tool that highlights all the important dates in a particular project, it can also be used to manage personal deadlines. Therefore when the project calendar is shared then everyone can see the big picture and also stay on the same page without emails, meetings, and other distractions which keep them from being more productive and efficient.

Key Features:

1. Project Calendar helps in indicating the start and end dates of every task.
2. With the help of the project calendar tool, at the start of the project, this calendar can assign specific tasks and break down complex projects into a to-do list.
3. Project Calendar also helps to display the deadlines and relevant events of a particular projects

4. Base Camp

Base Camp is a project collaboration tool that is used to make remote work simple, centralized, and efficient. Therefore base camp project management tool provides users with a complete picture of all the ongoing and upcoming processes. This project collaboration tool is the best choice for small teams with simple projects. By using this tool users can run unlimited projects at the same time.

Key Features:

1. Base Camp consists of real-time chat and message features.
2. Base Camp integrates with G-suite, Slack, and other common tools.
3. It helps in scheduling automated reminders and task and project management is easy with the help of Base Camp.

5. Active Collab

 Active Collab is another popular project collaboration tool that provides users the freedom to develop the most optimized process that works for both the users and their teams. This tool helps in handling the task delegation to further optimize the workflows. It also helps eliminate the need to go through difficult setups.

Key Features:

1. Active Collab consists of collaborative functions like charts, virtual meetings, and discussions.
2. With the help of the Active Collab tool task delegation and tracking also becomes easy.
3. Active Collab also consists of pre-made templates and automated scheduling features.

6. Taskade

Taskade is a project collaboration tool that helps the team to understand the whole project in a unified workplace by making the user choose between the Kanban board, mind map, task list, and action plan. This collaboration tool is designed for remote teams with real-time communication, shared calendars, and other type of multiple features.

Key Features:

1. Taskade consists of a centralized resource for the whole team.
2. With the help of Taskade, real-time communication is possible with other team members.
3. Taskade consists of a kanban board, mind maps, and task lists.

7. Bitrix 24

Bitrix 24 is one of the famous project collaboration tools for the project management processes which helps the users to take their company online. From project collaboration and communication to HR and marketing, this project management tool is mainly designed to handle the needs of the team.

Key Features:

1. Bitrix 24 consists of an effective communication interface.
2. Task and project management becomes easy with the help of Bitrix 24.
3. Bitrix also consists of a wide range of advanced reporting tools.

What are Tips to Improve Team Collaboration?

There are multiple tips for improving team collaboration whether team members are all working at the same office or working remotely. Therefore some of the best tips to improve team collaboration are mentioned below:

1. Activities for Creating a Team

Several team bonding activities are meant to accelerate the bonding between the team members. Therefore these activities can be playing games together, going out for dinners, picnics, and several other activities to build a good understanding and bonding between the teams.

2. Team Communication 

Communication between the team members is an important part of developing better team collaboration. Whether that’s the regular meetings or setting up a message board or real-time chat tool, there should be a way to communicate and discuss information regarding the project and development of the business.

3. Provide the Right Task Management Tool 

To manage the task and make the team work efficiently is a difficult task but with the right task management tool teams can work efficiently and quickly thus providing better results. These task management tools help the team members with a wide range of features to do the task in a more effective way and in less time.

4. Manage the Workflow of Team Members

Workflow is important to handle productivity and also works hand-in-glove with task management tools. Therefore having the right task management tool like the Kanban board fosters team collaboration and also provides team managers transparency into their process which further lets the team members work efficiently by managing their workflow while the project managers also get visibility in their work.

Conclusion

In conclusion, the Project collaborative tools are mainly used to enable the managers and employees to assign tasks, report on outcomes, and update the progress. These project collaboration tools and tips are very important to maintain the efficiency and productivity of the team. Therefore in this article, detailed knowledge has been provided about Project management, the popular 7 project management tools, and tips.