Difference between Formal and Informal Letter

Formal Letters and Informal Letters are very different from one another. They’re used for different reasons, sound different, look different, and are used in different situations. Formal Letters are for important things like job applications or complaints. They sound respectful, like talking to someone you don’t know. They have a set way of looking, with specific parts like your address and the date. Informal Letters are for chatting with friends or family. They sound casual, like talking to someone you know well. They don’t have strict rules about how they look. It’s important to know when to use each type so you can communicate well, whether it’s for official matters or just catching up with loved ones.

What is Formal Letter?

Formal Letter is a form of writing that follows specific rules and is used for business or official reasons, not for talking to friends or family. It is written politely, without using casual language, to share a message straightforwardly. These letters have a set of layouts that include the address of the person sending the letter, the date, the address of receiving the letter, a polite greeting, a polite message, and a closing as well as the signature of the person who wrote it. People write formal letters for several reasons such as for job applications, asking questions, complaining about something, asking for information, or talking about the business. It’s important to begin and end in a certain way, like saying “Dear” followed by the person’s title and last name, and ending with “Your’s Sincerely”, or “Your’s Faithfully”. The letter should look professional, typed and printed on good paper sent in a mail, or properly formatted in the mail. It helps to communicate in a formal way that makes sure that the messages are taken seriously.

What is Informal Letter?

Informal Letter is a friendly way to write to someone you know well, like friends or family. There are no strict rules on how to write it, so you can use everyday words and share your feelings easily. You can start with a simple “Hi” or “Dear” followed by the person’s first name, and end with a warm “Best wishes” or “Love.” You can write about anything you want, like what’s new in your life, asking how they are, planning to meet, or just saying hello. You can either write by hand or type it, but what’s important is the personal touch. Informal letters are all about keeping in touch with people you care about in a simple and friendly way.

Difference between Formal Letter and Informal Letter

Basis	Formal Letter	Informal Letter
Purpose	These letters are written for official or professional communication. This includes job applications, business inquiries, formal complaints, and official requests.	These letters are written for personal communication with friends, family, or acquaintances. These can include personal news, invitations, or just keeping in touch.
Tone	They sound professional and polite. They’re straight to the point and don’t use jokes or personal stories.	They sound like a conversation with a friend. They’re friendly, can be funny, and feel more like a chat.
Format	Formal Letters follow a strict format with the sender’s address, date, recipient’s address, formal salutation, body, closing, and signature.	Informal Letters are flexible in format. They usually start with a greeting, followed by the body of the letter, and a casual sign-off, but they don’t require addresses or a formal closing.
Language Used	This letter uses formal language and vocabulary. Sentences are well-constructed, and slang or colloquial expressions are avoided.	This letter uses everyday language and can include slang, idioms, and colloquial expressions.
Topics	Formal Letters talk about serious topics like business or legal matters.	Informal Letters can be about anything, from sharing stories to talking about hobbies.
Length	Formal Letters are usually short and direct.	Informal Letters can be longer and more detailed.
Who They’re For	Formal Letters are for organizations or authorities.	Informal Letters are for friends and family.

Conclusion

The type of letter you decide to write, be it formal or informal, depends on what you’re aiming to achieve and who the recipient is. If you’re dealing with serious, professional matters or need to communicate in an official capacity, a formal letter is the way to go. These letters have a set of guidelines to follow, ensuring your message is presented in a clear and respectful manner. On the other side, when you’re reaching out to someone you have a personal relationship with, like a friend or a family member, an informal letter offers the flexibility to express yourself freely and in a relaxed tone. This difference is crucial for effective communication, as it ensures your message not only reaches the intended recipient but does so in a manner that’s fitting for the context. Understanding when and how to use each type of letter can greatly enhance your ability to communicate effectively, making sure your messages are both appropriate and impactful.

Difference between Formal Letter and Informal Letter – FAQs

How do I start and finish a formal letter?

Begin a formal letter with “Dear Mr./Mrs./Ms. [Last Name],” and wrap it up with “Yours sincerely” if you know their name, or “Yours faithfully” if you don’t, followed by your name.

Is it okay to use casual words in an informal letter?

Yes, you can use casual language, slang, and talk in a way that shows off your personality in an informal letter. It makes the letter feel more personal.

When do I use ‘Yours sincerely’ and ‘Yours faithfully’?

Use “Yours sincerely” when you know the person’s name you’re writing to. If you don’t know their name, start with “Dear Sir/Madam” and end with “Yours faithfully.”

Does the letter format matter?

Yes, for formal letters, following the right format is key because it shows respect and professionalism. For informal letters, being neat and clear is enough even if the format is more flexible.