PPT: Full Form, Features, Functions and Uses

What is PPT?

PPT is defined as a digital slideshow made with Microsoft PowerPoint, a well-known software application of Microsoft Office. PPT is usually used for visual presentations that include several slides made up of texts, images, graphics, and multimedia elements like videos and animations. This software is used in many different fields like educational institutions, offices, conferences, and business meetings to share information, data, and even messages with the help of a set of visual slides in an organised and presentable manner.

Full Form of PPT

PPT stands for PowerPoint Presentation. PPT is defined as a sequence of slides used for the visual presentation of information using images, texts, graphics, and multimedia elements like videos and animations. The term “PPT” is often used informally to refer to a PowerPoint presentation file, which commonly has a “.ppt” or “.pptx” file extension.

Features of PowerPoint Presentation (PPT)

PowerPoint provides a number of features and customisable options to enhance the visual appeal and performance of presentations. Some of these are as follows:

1. Slide Creation: PowerPoint helps create slides that act as individual pages that contain pictures, texts, tables, charts, graphics, etc. attached to our presentations. This helps users create a meaningful and systematic presentation for our work.

2. Templates and Themes: PowerPoint contains pre-designed templates and themes that can be used to enhance the visual appeal of your presentation. PowerPoint offers a number of themes and templates. These well-created themes and templates improve the slides’ and presentation’s attractiveness and give them a professional look.

3. Transitions and Animations: PPT helps in creation of visual effects between presentations by using animations and transitions. These transitions can be simple or elaborate and can engage the audience and create smooth transitions between slides.

4. Multimedia Integration: PowerPoint can help the users to insert images videos audio and animations in the slides to create an engaging and dynamic presentation.

5. Collaboration and Sharing: PowerPoint offers collaboration features that allow multiple users to work on a presentation simultaneously. Poerpoint presentations with others through email, cloud storage, or collaboration platforms, making it easy to collaborate and distribute work.

6. Speaker Notes: Speaker notes can be added by presenters for use as a reference during the presentation. These notes can be hidden from the audience and can be utilised by the users to give reminders additional details or signals while giving the presentation.

Functions of PowerPoint Presentation (PPT)

1. Slide Creation: The main function of PowerPoint is to create visually appealing presentations for various purposes by using several options like texts, images, graphs tables, videos, etc.

2. Data Visualisation: PPT helps in creating slides that are organised and presentable by including charts, graphs, and other visual options. This makes the slides easy to understand for the viewers.

3. Slide Customisation: A PowerPoint can provide a number of customisation options. With the help of these options, the users can change fonts, and color backgrounds, and apply themes or templates to the slides to make the presentation more appealing.

4. Slide Show Options: PowerPoint also provides a number of options for presenting slideshows. These functions include setting the timing between the slides, setting loop slideshows, and customising slide transitions. The timings between the slides can be automatic or can be set manually.

5. Printing and Handouts: Presenter mode includes tools and features that help the user view speaker notes, previous and upcoming slides, and other advanced options to make the presentation better. It also provides an option of using a pointer or laser pen to help the users add extra comments to the slides.

Uses of PowerPoint Presentation (PPT)

1. Personal Use: The most common purpose of PowerPoint is to use it for personal projects for special occasions. The user can design the slides according to their choice and add the necessary points and details.

2. Educational Tools: PowerPoint is often used by teachers and professors in schools and colleges for teaching by using animations to make learning more interactive.

3. Marketing Presentation: PowerPoint is also used for marketing purposes to show sales graphs, market research, etc. These presentations help the marketers to present their annual or internal reports.

4. Training and Workshops: PowerPoint can also be used to perform workshops and trainings. The slides created can be shown to the public for the workshop. It helps the trainers to understand the work easily with the help of images, videos, and other multimedia options.

PowerPoint Presentation (PPT) vs Google Slides

PowerPoint PowerPoint sometimes referred to as PPT, is a popular presentation tool that enables users to create slides for visual presentations. It offers a variety of features, including slide transitions, text formatting, image and video insertion, and animations. PPT files can be shared and presented on a variety of devices and are commonly saved in the .ppt or. pptx format.

Google Slides, on the other hand, is a web-based presentation tool provided by Google as part of its Google Drive collection. Although it has some clear advantages, it offers features that are similar to those in PowerPoint. Since Google Slides is web-based, it enables real-time collaboration so that multiple individuals can work on a presentation at once.

Basis	PPT	Google Slides
Accessibility​	PowerPoint is a part of Microsoft Office and is required to be installed on a computer for use. It is designed mainly for use on Windows and macOS.​	Google Slides can be accessed from any device with an internet connection. Google Slides can also be used offline with a Google Chrome extension.​
Collaboration	Collaboration can be done through OneDrive and SharePoint but it may not be user-friendly a lot of times. ​	Google Slides supports real-time interaction, allowing several users to edit and modify a presentation at the same time, making it better suited for group projects.​
Price	Since PowerPoint is a part of the Microsoft Office package, a license is normally needed. It usually requires a one-time purchase or subscription to Microsoft Office, which can be expensive.​	Google Slides is free to use for anyone with a google account.​
Offline access​	Once the software is installed on a device, PowerPoint has the benefit of being accessible offline.	Due to the online nature of Google Slides requires an internet connection to be edited and presented, however, it does provide some limited offline features when using certain browser extensions.​
Features	PowerPoint offers a wide range of features and advanced options for working on complex and visually appealing presentations. ​	Google slides has more of basic and straightforward features to work with. ​

Advantages of PowerPoint Presentation (PPT)

1. Features: There are a wide range of advanced features that includes various options for designs and animations. This helps in creating even complex presentations.

2. Offline Access: PowerPoint can also be used without internet connection. It just needs to be installed on the computer.

3. Compatibility: The presentations created using PowerPoint our highly compatible with other systems and can also be shared easily.

4. Templates: PowerPoint provides various kinds of templates and themes that can be used in the presentation design. These templates are already present by default.

5. Export Options: PowerPoint allows you to export your presentation to video which is quite useful for sharing on platforms like YouTube. It even help you to play the presentation without using the PowerPoint software.

6. Accessibility: The presentations created can be saved in various formats. It also includes converting it into PDF which makes it easier to share to others who may not have PowerPoint installed on their devices.

Disadvantages of PowerPoint Presentation (PPT)

1. Cost: Microsoft PowerPoint is not free. It is requires a license which is quite expensive.

2. Dependance: PowerPoint is primarily designed for windows and Mac OS which often limits the accessibility on other operating systems.

3. Limited Collaboration: The collaboration feature provided by PowerPoint may not work on a lot of systems and is therefore not user friendly.

4. Complex: PowerPoint has a lot of advanced features which requires time and effort and therefore can be quite complex, especially for beginners.

5. Overuse: Many presentations contains two many slides, extra text and dull animations which can often bore the audience. Too much information can also overwhelm the audience and they can lose interest.

6. Time Consuming: Creating even a simple visually appealing presentation that includes the content in a well manner can be time consuming. Creating a presentation in PowerPoint takes more time than other presentation methods as one has to create various slides.