Google is adding more AI to Workspace with the addition of Duet AI, a new contextual AI partner that works in real-time. You can now use this side panel functionality in the Workspace online applications. It lets you ask Duet to make presentations, email, and document summaries. The tool was first noticed at Google I/O in May and next in August at Cloud Next. Activated by hovering over a new pencil symbol next to your account avatar.
What is Duet AI
Duet AI works well as a helper in all Google apps. You can write, organize, and collaborate more successfully in Google Workspace with this set of tools powered by AI. It has Calendar, Meet, Chat, Drive, Docs, Gmail for business, and more. These are some of the things that Duet AI can do:
- Create better Gmail emails.
- Edit and proofread Google Docs text.
- Create original images within the Google Slides.
- Plan projects in Google Sheets.
- Communicate better in Google Meet.
How to Activate Duet AI
The Admin of the Google Workspace should follow the enlisted steps to activate Duet AI:
Step 1: Log in at the Admin Console
Open the Google Apps from Google’s home page and sign in with your admin account’s credentials.
Step 2: Go to Add-ons
Open the “Billing” and Click on Get more services, then select Google Workspace add-ons.
Step 3: Find Duet AI
Within the add-ons, locate the Duet AI for Google Workspace Enterprise card.
Step 4: Start Free Trial
Click Start a free trial to begin your 14-day Duet AI trial.
You are now able to use Duet AI for free in Google Workspace. Assign licenses to users to utilize AI-powered collaboration.
How to Assign Duet AI Licenses
Once Duet AI is added to Google Workspace, users must be allowed to use it.
Step 1: Go to Admin Console
Find the Menu option in the Admin panel.
Step 2: Go to Directory and Click Users
Within the Menu, go to Directory and Click on Users to view the list of users.
Step 3: Select Users for Duet AI License Assignment
Choose the box next to each user you wish to assign a Duet AI license.
Step 4: Assigning Licences
To assign licences, go to the user’s list and click on the Assign button.
Step 5: Choose Duet AI for Google Workspace Enterprise
Choose Duet AI for Google Workspace Enterprise from the list of licence choices.
Step 6: Click Assign
Click the Assign button and allocate the Duet AI license to the selected users.
Note:
Activating the user’s Duet AI licence could take up to one day.
Licences may be assigned in three different ways:
- Licence to individual users.
- Licence all users in a CSV file.
- Licence all organizational users.
Duet AI In Gmail
You can also use Gmail’s Duet AI to help you make email templates. It is all required to give instructions on the message you want to generate. The tool currently has the following features:
- Streamline email management with features like “Condense threads with over two replies” or “Generate action items from this email.”
- Suggest responses such as “Craft a congratulatory message for a successful project completion.”
- You may see information from past emails, such as shipment tracking questions like “When will I receive my parcel?” and checking flight information like “When is the next flight to Delhi?”
How to use Duet AI in Gmail
Step 1: Find the starred pencil icon
Look for the starred pencil icon at the bottom of the email body field in any Google Workspace app.
Step 2: Click the pencil icon
Activate the writing assistance feature by clicking on the starred pencil icon.
A pop-up window titled “Help me write” will appear.
Step 3: Type your prompt
Enter your specific writing prompt in the pop-up window, such as “Write a business email to congratulate my client on their latest achievement.”
Step 4: Fine-tune your prompt
Be specific to refine the generated response and receive tailored assistance.
Duet AI In Google Docs
Duet AI can help you make the first draft of papers like job postings and informative content faster, whether you’re a manager writing a new job posting or creating compelling content for a website. Google Docs and Gmail both include a “Help me write” function.
Generate text in Docs.
You may input a subject, and the “Help me write” will generate an outline that you can either edit manually or use one of the additional features given in the tool, such as:
- Tone: Adjust the tone to be more informal or professional.
- Summarise: Makes descriptions of the whole text or parts of it.
- Bulletize: Organises information using bullet points.
- Elaborate: Improves the current text with more information.
- Shorten: Shortens the text for easier reading.
- Try again: Create a fresh draft according to the provided guidelines.
- Custom: You may use this feature to improve the document by adding additional guidelines.
Note:
Google Docs’ Duet AI not only helps you write content but also adds intelligent features to the text it makes, like location data, project state, or factors.
Proofreading in Google Docs
With Duet AI, you can get help with editing. A suggestion list appears that helps you make your content more readable. Right now, the tool can do things like:
- Conciseness: Helps make the message shorter.
- Active voice: Shows when to use active voice phrases to make them easy to understand.
- Wording: Provides suggestions for more formal or dynamic wording.
- Sentence Split: Suggests breaking up long words.
How do you use Duet AI in Google Docs
Step 1: Open a new doc
Open Google Docs from the Google Apps on your device.
Step 2: Locate the “Help me write” pill-shaped box
Upon opening the new document, you’ll notice a distinctive pill-shaped box with the text “Help me write” inside it.
Step 3: Select “Help me write”
Interact with the box by clicking on it. This action will prompt Google’s AI writing assistance feature.
Step 4: Describe your writing request
Specify the content or information you want Google’s AI to help you write. You can provide a brief description or outline of your desired text.
Step 5: Hit the “Create” button
After detailing your writing request, press the “Create” button to allow Google’s AI to generate the suggested content based on your input.
Duet AI In Google Sheets
“Help me organize” in Google Sheets, and the new add-on AI for Google Workspace makes it easier to organize data and start projects. All you have to do is describe what you need, and Duet AI will make a plan, budget, project schedule, or spreadsheet for you to review and see how your project is going. Duet AI reads data in cells and sorts it into groups based on labels, so you don’t have to enter data by hand for most document types.
How do you use Duet AI in Google Sheets
In Google Sheets, you can use the “Help me organize” prompt of Duet AI to create tables using artificial intelligence. Here are the steps:
Step 1: Tap on the “Help me organize”
Locate and click on the dedicated “Help me organize” icon within your spreadsheet interface.
Step 2: Choose “Help me organize” from “Insert.”
Pick the “Help me organize” choice from the “Insert” Menu.
Step 3: Type in instructions
Specify your data requirements in the prompted window, including columns, entry numbers, and any other specifications.
Step 4: Click “Create”
Select the “Create” button to start generating a trial template.
Step 5: Wait for AI to generate the template
Allow the AI time to create the template based on your instructions.
Step 6: Click on “Insert” to add the template
Once generated and satisfied, click “Insert” to seamlessly incorporate the template into your spreadsheet.
Duet AI In Google Slides
A quick way to make professional-looking presentations is using the Duet AI add-on for Google Presentations, which lets users generate pictures. Just give a simple command, and the picture you need will show on your computer screen immediately. No more looking through image files and graphics.
How do you Generate Images in Google Slides
Go to Google Slides and open the Duet AI menu to make the necessary pictures. There are two methods to generate images in Google Slides:
Step 1: Click Insert and hover over Image
Open the top Menu, choose “Insert,” and hover over the Image option.
Step 2: Click on “Help me visualize”
From the dropdown Menu, select the “Help me visualize” option.
Step 3: Alternatively, click the “Help me visualize” button
Find and click the starred image icon at the end of the menu ribbon.
Step 4: Use the sidebar
A sidebar will pop up, allowing you to type in your prompt and choose an image style.
Step 5: Select prompt and style
Input your prompt and choose an image style from the dropdown list.
Step 6: Click on the generated Image
Once the AI generates the Image, click on your chosen Image, and it will appear in your presentation.
Duet AI In Google Drive
When you right-click on a document and choose “Help me understand,” Duet AI will answer questions about the file, such as:
- “Summarize the key points”
- “Summarize this file for me in bullet points.”
- “Who wrote the Project B design doc?”
- “When is our contract with Vendor A expiring?”
- “How many customer sign-ups did we get for this test application?”
Click “Sources” to see “which files and documents were used to generate the response” after getting a response.
Note:
Another way to open Duet AI is to type “@title of the document” and add a message instead of right-clicking. Duet can summarise whole projects and answer broad questions like “Help me understand our 2023 FY report.”
Conclusion
The Duet AI add-on for Google Workspace makes your work go much faster. Writing, picturing, planning, and talking during online meetings are all easier with their help. Users can ask Duet to summarize emails and documents and make slideshows using the side panel feature, which can be reached through a new icon in the Workspace web apps. You need an additional license to use the tool. Still, there is a free trial time where users can see what Google’s creative artificial intelligence can do.
FAQ’s
How do I get Duet AI?
To use Duet AI, you need to subscribe to Google Workspace. You need to be able to enter your company’s Google Admin panel to turn on Duet AI. You could also contact the Admin of your Google Workspace. They can enable Duet AI for the organization and distribute licenses to individual users.
How do I use Duet AI in Google Docs?
Duet AI is a creative AI tool in Google Docs that helps people write, make, and organize documents. To use it, open a new Google Docs file, click on the “Help me write” box, read the description, and click “Got it.” then describe your writing needs and click “Create.
What can Google Duet do?
Duet AI can help you write and improve business emails and papers in Google Docs and Gmail. Proofread is a Google Docs tool that can help you with spelling, grammar, and style recommendations. Improve the readability and quality of previously written documents or emails.