If anyone is driving their business and wants to use Gmail for their business emails, you have to change some settings called MX records. After some settings, this is sent to your business email to Google servers. So, basically, using Gmail tools with your official email, it’s easy to handle emails.
On the Internet, MX records are like Postman. They help deliver emails to the right place, so the point is that Postman knows the recipient’s address to deliver letters. On the Internet, MX records work like Postman, delivering your emails to their servers.
MX records are special and important; they know how to handle servers to deliver email where required for specific domains. Without mx records, emails have no idea where to go and have problems in delivery in simple language, we can say that mx records give facilities to ensure our emails reach the right place.
MX records to work with Gmail
What Is MX Records
Well, Mx records are a part of the setting of Google Gmail services. Mx records are similar to your main home address. In email, MX records are generally used in business email or official mail in which we use Gmail features to change MX records’ Google address. It’s like we move one step ahead with better facilities or features. In which our email knows to go to Gmail. MX are like postal addresses for emails. Their purpose is to tell email servers where to deliver emails—for a domain, helping to ensure that emails reach the correct destination. Think of priority as the order in which Gmail’s mail servers handle your emails. The server with the highest priority gets your email first. If the number is less than ten, it will get more importance than a higher number. If one server isn’t available, your email goes to the next one with a higher priority.
How to set MX records for Google Workspace
Step 1: Access Your Domain Management Service
Visit a place where you got your domain access. Any web service for DNS management is like your domain home base.
Step 2: Navigate to Domain Management
After logging in, you will find your name in the control panel or dashboard. Then, click on it to go to the domain management setting.
Step 3: Locate DNS Settings
Now, go to the DNS setting or DNS Configuration.
Step 4: Access DNS Settings
For adding or modifying DNS records click on the DNS setting to open the Configuration panel.
Step 5: Add MX Record for Email
After visiting DNS settings, Find the option to add a new record. After that “Name” field, enter “@” to indicate the root domain.
Step 6: Specify Google Workspace Mail Server
In the “Mail server” box, type ASPMX.L.GOOGLE.COM.
Step 7: Set Priority
Changing the priority to “1” prioritization is important for email routing; it takes precedence over other mail servers.
Step 8: Save Changes
After entering the MX record details, save the changes. This action varies depending on your domain management interface but is typically labeled as “Save,” “Update DNS,” or similar.
How to use Google Workspace in MX
Before using Google Workspace for your business or official email, you must set up your domain to work with Google servers. This involves adding certain mx records to your domain settings.
Google Workspace is designed for business or any organization purpose. It offers productivity and collaboration tools for professional use. Individual users who require more advanced features, like a custom domain or more storage or collaboration capabilities, have the option for Google Workspace for personal use, in which Google accounts offer standard base features.
Setting up Mx entries to Google Workspace
Imagine you have an email called admin-email @ your-domain. When your friend or client sends an email message to this address, they look up @your-domain in the MX records. MX records were a kind of DNS that knew where to deliver messages.
Suppose anyone has a business or company you can use Gmail with your Google Workspace account. In that case, the company needs to change its domain to route incoming messages to the main server of Google by using MX records. Here are the steps to setup MX entries:
Step 1: Access DNS Settings
Firstly, Log in to your domain website.
Step 2: Add MX Records
Create a new MX record with “@” as the name and “ASPMX.L.GOOGLE.COM.” as the mail server.
Step 3: Set Priority
Change the priority to 1
Step 4: Save Changes
Save the new MX record.
Step 5: Check MX and SPF Records
Always use “ToolBox for Google Apps. ” This tool helps to optimize mx and spf well when working with Google Workspace.
How to validate MX records
While validating MX records, check whether they are working properly or not. You can check by using an online tool or service that checks your domain MX records and also verifies if it is the correct email server. Also, you can check while sending testing emails. Here are the steps to validate MX records
Step 1: Access an Online Tool
Go to an online MX record checker or DNS lookup service.
Step 2: Domain Name
Now, enter your domain name.
Step 3: Verify Email Server
Verify if the MX records point to the correct email server.
Step 4: Send Test Emails
Alternatively, send test emails to check if they are delivered correctly
Google Workspace DNS
Google Workspace DNS was set to adjust to ensure domains were working properly or not, as well as with Google Workspace services like Gmail Calendar and Drive. Also have to include MX records for email, SPF records for the security of the email, CNAME records or calendar service, and drive these. All service runs smoother to use Google workspace without issue.
Checking MX records
Using online tools like Mx toolbox or DNS stuff, we can easily check our Mx records by entering domain names. If the email setting is correct, it will show current MX records and priorities.
Conclusion
After some points and facts, we have to discuss whether Google Workspace or MX records are better or not. Of course, Google Workspace is far easier and better for handling emails. It provides bundles of tools for your professional line or business, including email services. While MX was like guiding emails to the right server for the domain, Together, they were smooth email management and delivery.
FAQ’s on Google Workspace
What are MX record values?
The value of MX records includes priority numbers, which depend on which number is lower. If it is lower, it has higher priority and mail server addresses (like mail.example.com). MX records have simple work deliver emails services where to deliver emails for a domain.
What are MX records used for?
MX records route incoming emails to the right mail servers for a domain.
Can I delete MX records?
Yes, we can delete MX records. Just go to the MX Records section and click the delete option. Before deleting, make sure you have an alternate communication option.