Set Up an Out-of-Office Message in Outlook – Quick Steps
- Open Microsoft Outlook
- Select Automatic Replies
- Set the Time Range
- Write your Automatic Reply
- Click Ok.
In today’s digital era, Outlook is one of the most widely used email platforms, offers a range of features to simplify and enhance email management. Outlook provides you many of features that helps you but other than this one such feature is to set up automatic replies to the people whenever you are on a holiday or gone for vacation. Whenever you turn on the Automatic replies feature it gives you the option to set the time limit you are not available for. Let’s learn step-by-step how to Set up an Out of Office Message in Outlook.
How to Add an Outlook Out of Office Message for Windows
Step 1: Open “Microsoft Outlook”
To start Microsoft Outlook on your Windows computer, search Microsoft Outlook and Click the icon.
Note: The process of creating email groups remains consistent across all versions of Microsoft Outlook on your Windows device, including Microsoft Outlook 2010, 2013, 2016, and 2019.
Click the Microsoft icon to open the app
Step 2: Select the File icon
Click on the File option to open the Account Information. (This will be available on the top left corner of the Outlook interface)
Click file icon
Step 3: Select “Automatic Replies”
From Account Information Click on the “Automatic Replies” tab.
Click on Automatic Replies
Step 4: Type your Automatic Reply
Now write you an automatic reply text that will be sent to the person who will message you when you are on vacation mode on Outlook.
Write the automatic reply
Step 5: Set the Sharing Time Range and Click on Rules
Now Select the time period of holidays so that the Automatic Reply can last for the specific time range. You can also set rules of Reply by clicking the Rules button.
Select the time range >> Click rules
Step 6: Click on Add Rules
In this step, you can add the rules that you wish to configure for your Automatic Reply to apply to all your incoming emails.
Click on Add Rules
Step 7: Set the Rules
In this setting, you have the option to establish guidelines for responding to a particular individual when they send you messages. You can choose to delete their messages, mark them as “seen,” and more.
Note: Ensure to click on OK button after setting the rules and “Automatic Reply”.
Set Rules
Step 8: Your Set Up to Out Office is Completed
Now that your setup is complete, you’ll notice that the Automatic Reply feature is activated, and you can control its settings through the “Automatic Reply” button located at the bottom of Outlook’s interface.
How to Set Up an Out of Office Message in Outlook For Mac
Step 1: Open Microsoft App on your Mac
To open Microsoft Outlook on your Mac, find the icon for Microsoft Outlook and click on it.
Click on the Microsoft Outlook icon to open the app on your MacBook
Step 2: Select Automatic Replies from the Tools
Click on the Automatic Reply button present in the Tools tab to open the setting of Automatic Replies.
Click Tools >> Select Automatic Replies
Step 3: Check the Checkbox of Send Automatic Replies
Click on the Checkbox to set the Automatic Reply.
Check the checkbox
Step 4: Write Your Automatic Reply >> Set the Time Range
Now, write your Automatic Reply Text that will be sent when you are on Holiday and your Automatic Reply is turned on.
Write your Automatic Reply >> Set Time Range
Step 5: Click Ok Button
Click on the Ok button to Save all the settings for Automatic Reply.
Click Ok
How to Set Up an Out of Office Message in Outlook on Web App
Step 1: Sign in to Outlook on the web
To access the Microsoft Outlook web app, click here to log in.
Visit Microsoft Outlook >> Sign in
Step 2: Click the Setting icon
Click the Setting Icon located at the top-right corner.
Click the Setting icon
Step 3: “Select Automatic Replies” Button
Click on the Automatic Replies button to open the settings of Automatic Replies.
Select Automatic Replies
Step 4: Turn on Automatic Replies
Click on the Automatic Replies button to turn on the Automatic Replies.
Turn on the Automatic Replies
Step 5: Set the Time Range >> Write your Automatic Reply
You now have the option to configure the time range for your Automatic Reply and compose the message that will be sent to individuals when your Automatic Reply is enabled.
Select Time Range >> Write Your Automatic Reply
Step 6: Click Save
Click on the Save button to Save your setting of Automatic replies.
Click Save
How to Set Up an Out of Office Message in Outlook on Android
Step 1: Open Microsoft Outlook mobile app
Click on the Microsoft Outlook icon to open the application on your mobile phone.
Open Microsoft Outlook app
Step 2: Click “Setting icon”
Click on the settings icon to open the Account settings.
Click “Settings icon”
Step 3: Select your E-mail
Select your E-mail account to find the option of Automatic Replies.
Select your E-mail account
Step 4: Select “Automatic Replies” tab
Click on the Automatic Replies tab.
Click Automatic Replies button
Step 5: Turn on Automatic Replies
Now turn on the Automatic Replies to open the settings of automatic replies.
Turn on Automatic Replies
Step 6: Write your Automatic Reply >> Set Time Period
Now here you have to write your automatic reply, which will be send when your automatic reply is turned on and you can also set your Time period for you are Out of office.
Write your Automatic reply >> Set Time period
Step 7: Click Tick icon (✓)
Click on the tick icon to save all the changes you made in the Automatic replies section.
Click the Tick icon
Conclusion
In Outlook we experience many features that helps us in a specific way, but the feature of Automatic Replies also helps us in our absence and it can be enabled by some easy steps. First you have to go through the Automatic Replies section and after that you have to set the time period of your absence. You can customize your message that will be send to the people who will message you during your absence.