Google Forms is an incredibly versatile tool for gathering information, conducting surveys, and planning events. However, when dealing with sensitive data, it’s crucial to ensure that your forms are secure and accessible only to intended respondents. By setting up a simple but effective security layer, you can control who accesses your forms and safeguard the information collected.
Here will show you how to add a password to your Google Form, ensuring that only the right people can fill it out.
How to Create a Password-Protected Google Form
Step 1: Create a Google Form
Step 2: Add Questions and Split the Form
Split the form into two sections by clicking on the last option of the menu that appears on the right-hand side of the form (as highlighted in the below image). The option is used to split the form into 2 sections.
Step 3: Go to the (+) Icon, Add the Text Field as Password, and Add Password Question
Click the first icon (+) on the right menu (highlighted in the below image). A text field will pop up, and when you type words like “Password” or “Enter Your Password,” it will change to a “Short answer” format automatically.
Step 4: Enable Password Field as Required
Enable the “Required” option. When you activate the required field toggle, users will be encouraged to enter a password, and the form won’t proceed without it.
Step 5: Click the three dots and choose “Response Validation.”
Step 6: The screen would look like as shown below
Step 7: Click the down arrow and Select “Regular Expression”
Choose “Regular Expression” from the initial dropdown menu (as illustrated below).
Step 8: Click the Down arrow next to the Contains and Select “Matches”
Select Matches from the second drop down(as shown below).
Step 9: Enter your Password
Choose your password, which should include special characters, numbers, uppercase, and lowercase letters.
Step 10: Enter the Error Message Displayed for Incorrect Password Input
Then, input the error message that appears when the user enters the wrong password. For instance, if your password is “Abc@1234,” the error message could be “Please Enter Correct Password.” Feel free to customize error messages like “Wrong Choice,” “Incorrect Password,” or “Contact Admin for Password.“
How to Add Multiple Password in Google Form
Step 1: Split your form into sections by clicking on Add Section Icon
Step 2: Add a password question in each section
Step 3: Use conditional logic to control access based on correct passwords
For instance, if you want to use conditional logic on the question, “Do you have previous work experience?” click on the question field, then click the three dots below it. Select “Go to section by answer” from the menu that appears. You’ll find another dropdown menu next to your “Yes” and “No” options.
Final Step: Respondents must enter the correct password to move to the next section
Conclusion
Google Forms are a most useful way to collect information from a variety of people for a variety of purposes for free. It is widely used by organizations and students belonging to any stream. Protecting your Google form using a password will not make it accessible to everyone and hence one can avoid having unnecessary responses. Which in turn will be helpful in collecting only meaningful or required data. Password Protecting your Google form will also make sure that no third party can access your form and fill in amputated details which are crucial for the organization.
How To Password Protect A Google Form – FAQs
Can you password lock a Google Form?
No, Google Forms does not have a built-in feature to password-protect a form directly. However, you can restrict access by using Google’s sharing settings to limit who can view the form or by embedding the form in a password-protected website.
How do I restrict access to Google Forms?
To restrict access to a Google Form, you can adjust its sharing settings. Go to the “Settings” tab in your form, select “Responses,” and then choose “Restrict to users in your organization” to limit access to certain email domains. Alternatively, share the form directly with specific individuals by sending invitations to their email addresses.
Can Google Forms be made secure?
Yes, Google Forms can be made secure by using Google’s built-in settings to restrict access to specific users or groups within an organization. You can also enable features such as limiting responses and collecting email addresses to ensure only intended respondents participate. For added security, consider embedding the form in a secure, password-protected webpage.