How To Write Thank You Email After Interview?

Writing a thank you email after an interview is a great way to demonstrate your appreciation for the interviewer’s time and consideration, and it can also help to reinforce your interest in the position. It also serves as an opportunity to reiterate why you feel you would be a great fit for the role and remind the hiring manager of your skills and qualifications. We’ve covered more about how to write a thank you email after an interview in this article.

How To Write Thank You Email After an Interview?

Writing a thank-you email after an interview can also be used to ask questions that may have come up during the interview, provide additional documents or resources requested by the interviewer, or even make a suggestion for how to move forward in the process. 

By sending a thank you email after an interview, you can build a stronger connection with the interviewer and increase your chances of being considered for the job. You can boost your chances of getting recruited by producing a post-interview thank-you email that stands out by following the guidelines, tips, and samples provided below.

Interview Thank You Email Template

Template 1 (Informal thank-you note)

Subject- Thank You for the interview. 

Hello [Name],

I hope you are doing well. I wanted to take a moment to express my appreciation for the time you spent with me today discussing the [position] opportunity at [Company Name]. I am excited about the potential of working with such a successful and respected organization. I believe my background in [field] makes me an ideal candidate for this role. 

I was truly inspired by the passion and vision of [Company Name] during our interview. As I stated in my interview, I have more than six years of professional experience in the industry and believe I can contribute significantly to the company’s success. 

My enthusiasm for the company and the role is unwavering, and I look forward to hearing back from you regarding my candidacy. 

Thanks, 
Sincerely
[Your Name] 

Template 2 (Formal thank-you note)

Subject- Thank you for considering me for the position.

Hi [Name],

Thank you for taking the time to review my application for the position of XYZ. It was an honor to be considered for this role, and I am humbled by the trust you have placed in me with this opportunity. I would be excited to join a team that will enable me to learn and grow as an individual, while also contributing to the success of the organization.

As discussed in the interview, my experience as a leader and a team player, coupled with my willingness to go above and beyond, will be an asset to your organization. I am confident that I can provide valuable insight and expertise to the team and that I can contribute to the success of the organization.

I look forward to hearing from you and discussing further how I can bring my enthusiasm, hard work, and dedication to the table.

Thanks

Template 3 (Short thank-you note)

Subject- Thank you for the interview

Hi [Name],

I would like to thank you for giving me the wonderful opportunity of meeting you and the interview. It was a pleasure to learn about the content writer role and its importance in the company. I am really very excited about joining this new job role and helping out the team and audience with new and fresh content. 

Really looking forward to hearing from you regarding the next steps and procedures. Please feel free to contact me if you need any other information. 

Thanks

Writing Thank You Email After the Interview – When Is It Appropriate?

It is always appropriate to send a thank you email after an interview. It is generally considered a best practice and a courteous gesture to express your gratitude for the interviewer’s time and consideration.

Sending a thank you email after an interview can also be an opportunity to reinforce your interest in the position and to reiterate some of the key points that you discussed during the interview. Additionally, it can help you to stand out as a candidate and leave a positive impression on the interviewer.

It’s best to send the thank you email after an interview, ideally within 24-48 hours. This shows that you are prompt, professional, and eager to stay in touch. If you wait too long to send the email, it may appear as if you are not interested in the position or not taking the interview seriously. 

Even if you feel the interview didn&#x2019t end well, writing a thank-you email after an interview is still recommended, as it can help make a lasting positive impression on the interviewer and demonstrate your professionalism. Sending a thank-you email is an invaluable part of the job interview process. A thank-you email should be sent promptly following the job interview, typically within 24 hours after the interview.

Bonus Tip: Personalize your message
When writing your thank you email after interview, try to personalize your message as much as possible. Refer to specific points from the interview or topics that you discussed with the interviewer, and express your appreciation for their time and insights. This will show that you were actively engaged in the interview and that you are genuinely interested in the position. 

Additionally, if you had multiple interviewers, be sure to send a separate thank you email to each one, addressing them by name and highlighting their specific contributions to the interview process. Personalizing your message will help you stand out and leave a positive impression on the interviewer. also  it is a smart idea to craft and store the thank-you email beforehand so that all you need to do is hit “send” as soon as the interview ends.

Whom to Address the Email of Gratitude?

When addressing a thank you email after an interview, it’s important to make sure that you address the message to the correct person. Here are a few guidelines:

• Address the email to the person who interviewed you. If you had multiple interviewers, you can either send separate emails to each one or address the email to the group as a whole.
• Use the interviewer’s name in the greeting. If you are not sure of the interviewer’s name, you can usually find it in your interview invitation or your notes from the interview.
• If you are sending the email to a recruiter or HR representative who scheduled the interview, you can address the email to them and thank them for coordinating the interview process.
• Be sure to double-check the spelling of the recipient’s name and email address to avoid any errors or typos.

In some cases, you might go through several one-on-one interviews with several people at the same company. In these situations, it would be best to write a personalized message for each person you interviewed and thank them specifically for the time they invested in speaking with you and for their efforts to learn more about your candidacy.

Overall, addressing the email of gratitude to the correct person and using their name in the greeting can help personalize the message and make a positive impression on the interviewer.

Bonus Tip: This is especially important when the interviewers are people you know personally; by taking the time to craft a unique thank you note for each person, you can make them feel appreciated for their assistance in advancing your career, as this is an appropriate way to express gratitude for their assistance.

How to Format an Email for a Thank You Mail?

When writing a thank you email after an interview, it is important to keep the message polite and succinct while still expressing your appreciation for the interviewer’s time and effort. Overall, your post-interview thank-you email ought to have the following aspects:

• Subject
• Customized greeting
• Appreciation note
• Review your experience and worth
• Request a call for further procedures 

What is the ideal length for a thank-you email?

The ideal length for a thank-you email should be brief, to the point, and no longer than a couple of paragraphs between 70-150 words.

Bonus Tip: If your message is too long-winded, the interviewer may not take the time to read it, and the message could be lost.

3 Best Tips for Sending a Thank-you Email After Interview

It should be personalized, gracious, and succinct with the following points:

1. Subject

There is no one-size-fits-all approach when it comes to writing a thank-you email, but a good subject line should briefly explain why you are sending the email. A good example could be &#x201cThank you for your time and consideration,” “Thank you for considering me for the position,” “Thank You for the Interview,” or “Thank You for Taking the Time to Interview Me.&#x201d This simple yet powerful subject line immediately conveys gratitude and lets the interviewer know why you are writing.

2. Customized greeting

A thank-you email can be addressed in a variety of ways. A customized greeting can be tailored to the interviewer, such as &#x201cHello [Name of Interviewer]&#x201d or &#x201cHello [Interviewer’s Job Title].&#x201d This simple gesture demonstrates that you took the time to personalize your message. The best way to ensure the interviewer’s name and title are spelt correctly is to look at their business card, which you should have been given during the interview.

3. Appreciation note

It should be noted that sending an appreciation note after the interview is also a great way to demonstrate your professionalism and leave a lasting positive impression. To further personalize your appreciation note, you should make sure to include the interviewer’s name and title in the email. Try to use a remark from the interview in the appreciation email, as a way of showing that you have paid attention and are grateful for the interviewer’s time.

Bonus Tip: Don’t use any kind of informal language, slang, emojis, or jargon when writing the appreciation note, as it could come off as unprofessional. This is important because it shows that you respect the interviewer and understand the importance of being professional.
Make sure to double-check your email for any spelling or grammar errors before sending it, as that could make a lasting impression and make you look more professional.

Review of your Experience and Worth

In your appreciation note, be sure to review the highlights of your experience that you discussed during the interview and reiterate why you would be a great addition to the team. Describe the skills that you have that would make you successful in the role, and point out any other reasons why the company would benefit from hiring you. 

Additionally, make sure to emphasize why the job and company are attractive to you and why you are confident that it would be a great fit. Finally, request a call to discuss further procedures if they feel like you would be a good addition to the team and assure them that you look forward to hearing from them soon.

Bonus Tip:

• It is important to be confident yet polite when concluding your cover email.
• Sample examples of a thank-you email after an interview
• Below are some examples of a thank-you email after an interview that you can use as a template to tailor to your own needs

Conclusion

In this blog, we covered all the basics of crafting a thank-you email after an interview. A thank you email after an interview is a thoughtful way to stay in touch with potential employers. It also shows that you are serious about the position you have applied for. Just a few sentences will suffice, expressing your appreciation for the opportunity to meet and learn more about the job and company.

Frequently Asked Questions (FAQs)

Q1: How To Write Thank You Email After Interview?

Answer:

Below are the steps to write thank you email after the interview:

• Address the person
• Add subject line
• Write the body, thanking the person
• Express your interest in the job role
• Offer the ways to answer any query

Q2: How soon one should send the thank you mail?

Answer:

You should send the thank you email within 24 hours of the interview. If the interview is in the morning then one must send the email the same day till evening. But if the interview was in the evening then you can wait till the next day.

Q3: Are thank you emails important?

Answer:

Yes, sending a thank you email is essential as it helps in creating a good impact on the recruiter, and as per the survey it has also been seen that 60-70 percent of managers said that a thank you mail helps them in decision making.