Important Features of Microsoft Word

In government exams like SSC, Banking, Railways, etc we find many questions from the Computer General Awareness section. This is a very broad section and sometimes questions are very factual. We will cover this section topic-wise so that students can learn and get most of the questions correct in this section. In this article, we will discuss the important features of Microsoft Word.

Microsoft Word :

• A Word processor is a computer program for processing words.
  
• A Word processor software provides a general set of tools for entering, editing, and formatting text.
  
• A word processor has everything that a conventional typewriter has. It provides various useful features that cannot be done on a typewriter.

Features :

• Fast Typing: Text in a word processor becomes fast since there is no associated mechanical carriage movement. 
  
• Editing functions: Any type of correction (insert, delete, change, etc.) can be easily done as and on demand. 
  
• Permanent storage: Documents can be stored indefinitely. The saved document can be called up at any time. 
  
• Formatting functions: Entered text can be created in any form and style (bold, italic, underline, different fonts, etc.). Graphics Provides the ability to insert drawings into documents, making them more useful. 
  
• OLE (Object Linking and Embedding): OLE is a program integration technology used to exchange information between programs about objects. Objects are entities stored as graphs, equations, video clips, audio clips, images, and so on. 
  
• Alignment: You can align your text as you like, for example, left, right, or centered. You can even make a box set, i.e, aligned from both sides. 
  
• Delete errors: You can remove a word, line, or paragraph from a stroke, and the rest of the subject will appear automatically. 
  
• Line Spacing: You can set the line spacing from one to nine according to your preference. 
  
• Move-in Cursor: You can move the cursor from one word to another or from one paragraph to another as needed. 
  
• Naming a Document: You can name a document and retrieve it from your hard drive at any time for editing, updating, correction, and even for printing. 
  
• Page break: You can set a page break at any point in the text so that the next page is printed when printing. 
  
• Search and Replace: You can search for a specific word in the entire document and replace it with another word. 
  
• Thesaurus: you can exchange a word with one of its synonyms. This way you can avoid the repetition of a single word in a document and add beauty to the language. 
  
• Indentation: Refers to the space between the text boundaries and the margins of the page. There are three types of indents: positive, negative, and hanging. 
  
• Header and footer: A header or footer is text or a graphic, such as a page number, a date, or a company logo, that is typically printed at the top or bottom of each page of a document.   
  
• Page orientation: Refers to whether the text is printed lengthways or across. Above the printed side is called PORTRAIT and the side printed across is called LANDSCAPE. 
  
• Spell Checker: Not only can it check spelling mistakes, but it can also suggest possible alternatives for misspelled words. 
  
• Mail Merge: This is a function that allows you to print a large number of letters/documents with more or less similar texts. Below this, the same letter of invitation must be sent to the guests, only the name and address are changed.

MS Word Window :

• Title Bar: Displays the name of the file you are currently working on. It also consists of three buttons, for example, The Minimize button reduces the window to an icon, but the word remains active.  The Restore button returns the Word window to its original maximum size. The close button takes us out of Word. 
  
• Menu Bar: This consists of various commands that can be accessed by clicking on the menu options under these menu headings. 
  
• Standard Toolbar: Displays icons for common operations, such as Open, Print, Save, etc., which can be done by clicking on the suitable tool. 
  
• Formatting Toolbar: Displays the options that can be used to format our document, such as The ruler indicating the width of the document. It can be increased or decreased. You can see how many of the lines you wrote. Work area This is the area where you can enter the text. 
  
• Vertical Scroll Bar: For larger text in the document, you can scroll the vertical bar to view the text in different positions. 
  
• Horizontal scrollbar: Used to move from left to right of the document and vice versa if the document is too wide to fit on the screen. 
  
• Search Object Selection Button: This helps us select one of several tools used to find something in a document. 
  
• Normal View button: Helps us view the document very as it will be printed. Arranges the text so that no document is hidden on the screen. 
  
• Print Layout View: This option allows us to see how the document will be printed. All headers, footers, and comments are displayed. 
  
• Draw Toolbar: One of several toolbars that may be available on the screen. This special is used to make drawings on the document. 
  
• Status bar: This bar always shows you your current position as far as the text goes. It shows you the current position of your in terms of the page number, line number, etc.