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How to Password Protect a File in MS PowerPoint?

  • Last Updated : 21 Jul, 2021

Microsoft PowerPoint is a presentation of topics that allows us to create “presentation slides” that can be displayed on the computer screen or on a widescreen. A PowerPoint presentation is a good way to convey information, ideas, thoughts to a large audience. It helps in creating a topic in a proper manner by providing various features like editing, graphical animations, transitions, and many more. A user doesn’t have to carry around any slides or slide projector, and, if necessary, can make any last-minute changes to the presentation.  

Features of MS PowerPoint:

  1. Slide Design
  2. Animations
  3. Insert Icons, and 3D models
  4. Video Recording
  5. Slide Layout
  6. Slide Transitions
  7. Visual effects etc.

Uses of MS PowerPoint: 

  1. It helps us to represent our thought, ideas in a very simple manner.
  2. Especially it is used in education, marketing and in different companies.
  3. Presentation of topics in a form of charts, graph bars, animations, and many more.

How to Protect a Powerpoint Document?

Protecting your document file helps to prevent other users from accidentally adding, changing, moving, deleting, or modifying data or information in your document, MS PowerPoint has a special feature that can lock our document file and then protect it with a password so that other users can’t open and access it. By doing this you can save your data from tampering. Whosoever has a valid password can access it.  



It is very necessary that when you’re sending your document file to others always use the password protect option (When it is very confidential).

Steps to Protect a File

Step 1: On the navigation menu click on the File option. 

Step 2: Next click on the Info option from the left panel.

Step 3: Then click on the down arrow icon in Protect Presentation option as shown:



Step 4: Now select Encrypt with password option.

Step 5: A Encrypt Document dialog box will open where you can set your password as shown:

Step 6: Create a strong password for your document.

Step 7: Then click on OK.

Step 8: Again a confirm password dialog box will open to confirm your password.



Step 9: Reenter your password to confirm.

Step 10: Next click on the OK option.

Now your file is protected with a password as shown: 

Whenever other users want to open it, first it will ask for a password then only it will open.

Finally, your document is protected with a password.

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