10 Best Softwares to track Employee Attendance

The modern workforce requires access to every piece of information at their fingertips. The employees too demand transparency around everything in an organization including leaves, marking time and attendance, payroll procedures, etc. Hence we need to let go of the traditional ways and look for a more efficient way of tracking data.

Amazing Softwares to track Employee Attendance

Employee attendance can be monitored and their working hours can be recorded using attendance tracking. It includes their productivity and overtime and accordingly plans and allocates their off times. Today, time-tracking apps have replaced all these old-fashioned & outdated methods of timekeeping and are highly adopted by organizations for employee attendance management.

Employee Attendance Tracking is very much in demand because of the following significant reasons listed below:

• It helps in identifying absenteeism patterns.
• It helps managers in keeping track of their work hours
• It ensures an employee’s efficiency at work.
• For boosting employee experience.

There are some important considerations to take into account when choosing an employee attendance tracking app:

• Finding an app with the capabilities you require to track attendance efficiently is important. These features should include clock-in and clock-out capability, time-off requests, and automatic scheduling.
• Both managers and employees should have no trouble using and navigating the software. Also, it must be usable on a variety of platforms, including desktop and mobile.
• The app ought to work with other computer programs you use, such as payroll and human resources management programs.
• To safeguard employee data and stop unwanted access, the app should have robust security measures in place.
• The software should include customization so that it may be tailored to your particular organization’s requirements, such as the ability to manage various schedules and leave policies.
• To help you spot trends and decide wisely on attendance management, look for an app with reporting and analytics features.
• The app ought to provide trustworthy and easily accessible customer support, with tools like online guides, a knowledge base, and helpful customer care.

In this article, we will discuss the 10 Best Mobile Apps used for Employee Attendance Tracking in detail:

Zoho People

A cloud-based Human Resource Management System also known as an HRMS solution takes care of all your HR management needs while you take care of your employees. From Employee Management to Attendance Tracking to organizing Time Sheets, it has got everything in one place.

Features:

• It can track your employee’s time, attendance, absenteeism, and holidays even when you are away from the office.
• Has a planner that lets you mark time off and view your company’s upcoming holidays!
• Handles approvals very effectively.
• It also lets you share files like policies, documents, etc., across the company.
• It lets you create and share custom forms very easily.
• Has an automatic timer option.
• Has an easy-to-use People-Locator tool.

Most Distinguishing feature:

• Has a firm grip on your employees: It gets a firm grip on your employees’ requests and allows through just the authentic ones.

SalaryBox

This is a smart attendance & payroll app. It helps the user to experience attendance, leave management, & payroll management in just one app. Using this app you can even capture employee attendance with selfie, time, or location.

Features:

• Employee Real Time Location Tracking.
• Easy in & out system with Employee Time Tracking.
• Integrate biometric devices to simplify attendance.
• Create a shift/roster and assign it to employees.
• Leave management with real-time insights.
• Assign managers & manage multiple branches.
• View Attendance Summary & Download Attendance Reports

Most Distinguishing feature:

• Automated Payroll Processing: Payroll has always been a crucial and complicated process, and payroll software does much more than calculate the correct payroll amount. Hence, ensuring your payroll is done on time without any mistakes is very important for any company and SalaryBox is one of the easiest to use for this purpose.

factoTime

It is a free attendance app also known as a time tracking app or attendance app for employees, with this you can capture employee attendance using selfies, time, and location.

Features:

• You can use this app FREE for up to 5 employees with very basic features.
• You can keep employee records, calculate salary, record employee payments & even keep advance history, etc.
• factoTime can help you to keep records of the employee punch-in and punch-out timings, and later it will auto-calculate attendance based on the same.
• factoTime provides you with a facility to capture an employee’s current location.
• It has free usage with limited access for up to 6 months which is subject to change with prior notice.
• You can define the working day, half day, week off, and holidays as per your company’s policy more easily.
• With factoTime, you can create a shift and assign it to every employee.

Most Distinguishing feature:

• Calculates Salary: factoTime is a free salary calculator that converts a salary between its hourly, biweekly, monthly, and annual amounts which makes it a fully fair process.

ubiAttendance App

This app offers the easiest way to track Employee Attendance with selfie, time, and location & gives the surest results.

Features:

• The location along with the User ID, Time & selfie is captured.
• Web panel for advanced settings & reporting.
• Facial Recognition Attendance for workers is tracked in 4 ways with a User ID, Time, selfie & Location.
• Biometric Attendance App for “Work from Home” Employees & sign in through QR code or Phone no or Email & even with just face.
• Perfect solution for Employees with different Shifts – part-time helpers, work-from-home Employees, drivers, etc.
• Sets up virtual boundaries for employees. & gives an insight into employees outside the desired location.
• Can also be used to manage basic Leave & payroll.

Most Distinguishing feature:

• Works in Rural/Remote areas/Oil Rigs: It can work in Rural/Remote areas/Oil Rigs, especially where no service is available for attendance machines.

Toggl Track

Toggl Track is a simple time tracker that shows you how much your time is worth. You can track time by projects, clients, or tasks and see how your workday breaks down into hours and minutes in your reports.

Features:

• Analyzes the daily, weekly, or monthly reports and graphs using business intelligence & see where the hours are going.
• Toggl Track integrates with your Calendar & you can now easily add your events from your calendar as time entries, through the Calendar View.
• Favorites allow you to create shortcuts to see used time entries frequently.
• Based on your most used entries, the app will give you suggestions.
• Add and edit all of your time manually and make sure that every second of your time is counted.
• Place a Toggl Track widget on your Home Screen to see your timer running.
• By using @ and #, you can quickly add those projects and tags and get back to work right away.

Most Distinguishing feature:

• Pomodoro Mode: It has a built-in Pomodoro mode. The idea behind the Pomodoro technique is that you can work more effectively in defined & consistent time breaks which are 25-minute increments (with breaks in between). The Pomodoro timer automatically tracks your time in 25-minute increments with notifications, a full-screen mode, and a countdown timer to really help you stay focused and on task.

PagarBook

It is a free employee management, work & salary management app where you can manage all your employee’s attendance, record & the work done by your staff or employees, and their respective salaries.

Features:

• An employee can self-mark their attendance.
• Calculate employees’ overtime and salary.
• Staff Attendance Access without manual effort.
• SMS notification of payslips
• Cost-free installation
• Automated Face Recognition Attendance
• Automatically generate salary slips complete with allowance & deduction details

Most Distinguishing feature:

• Very fast to use: It can send the salary of all employees at once in just 1 click.

Harvest

Harvest is an on-the-go app that can easily track time, log expenses, & manage invoices. The expense tracker allows you to snap receipt photos with your phone as you enter expenses & keeps all your record organized.

Features:

• It saves the most commonly used time entries to the Home Screen.
• Views a summary of how you spend your time.
• Manages a list of tasks to tackle.
• Tracks time online or in offline mode.
• Enters expenses quickly and easily.
• Sends and re-sends professional invoices.
• Reviewing detailed task notes for better project tracking.

Most Distinguishing feature:

• Simple time tracking & timesheets: It has support for manual entry of billable and non-billable hours.

RescueTime

It is a time management and productivity tracking tool that helps individuals and organizations understand how they spend their time on computers, mobile devices, and the web.

Features:

• RescueTime tracks time spent on applications, websites, and documents and categorizes it based on productivity level.
• RescueTime provides daily, weekly, and monthly reports on how time is spent, which can help individuals and organizations identify and prioritize areas for improvement.
• RescueTime allows users to set goals and track progress toward them, such as spending less time on social media or focusing more on work-related tasks.
• RescueTime sends alerts when the user spends too much time on unproductive activities.

RescueTime Premium using the desktop app and the website includes:

• Block distracting websites on the desktop and put your phone in DND mode when you need help in staying focused.
• Get instant feedback when you spend too much time on distractions.
• Get deeper insights and individual document names.

Most Distinguishing feature:

• Ability to provide insights: The most distinguished feature of RescueTime Classic is its ability to provide insights into how time is spent and how to improve productivity. Its tracking and reporting capabilities give individuals and organizations a comprehensive view of their digital habits, which can help them make informed decisions about how to use their time more effectively.

QuickBooks Time

QuickBooks Time Tracker is a time and expense tracking software that integrates with QuickBooks & makes it easy to schedule jobs, coordinate teams, track time & manage projects.

Features:

• It allows users to log time spent on projects and tasks, including start and stop times, and add notes.
• It enables users to record expenses incurred while working on a project, including the amount, date, vendor, and description.
• Sync your schedule with Apple iCal, Microsoft Outlook, or Google Calendar.
• Keep a history of all edits and deletions, in case of an audit.
• Safe data storage and detailed time log.
• Track employee hours accurately.
• Know where your employees are on one map view.

Most Distinguishing feature:

• Time tracking for employees on the move: On-the-clock location tracking & alerts that are triggered if team members don’t clock in as scheduled, or approach overtime limits.

Attendance Taker

A professional attendance taker developed for academicians, instructors, and school teachers & can be used by any working professional.

Features:

• Easily take attendance.
• Has a very simple UI.
• Keeps a history of all your attendances.
• Easy to use.
• Look at statistics and weekly attendance percentage in graphics.
• Get the full attendance list in Excel format.
• Has got dynamic app shortcuts.

Most Distinguishing feature:

• The simplicity of the app: It is so easy & simple to use that anyone can use it very quickly, it focuses on the task & accomplishes it very well.

Conclusion :

We all are living in an era of digitalization where everything can be done through computers & thus, using the outdated method of keeping a record of attendance will not be beneficial for anyone as an individual or as an organization & when we have a way to do it more effectively & easily then, why not utilize the resources. Thus, we come across these best apps for attendance management & tracking, 10 of which are listed above, which not only make the process faster & easier but also enhance the quality of work done by the company using time management techniques effectively.